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Pharmacy Management Software in Nepal

  • Pharmacy Management Software Nepal
  • Medical Store Software
  • Pharmacy Billing Software

Standalone pharmacy software — stock, expiry, reorder alerts and fast IRD-compliant counter billing without a hospital system.

Book a demo Capabilities
Independent by design

A full pharmacy system, not a hospital add-on

Everything a pharmacy needs comes in one install: stock, billing, tax and accounts.

Runs on its own

Installed and used by itself. You don't need a hospital or clinic system to run it.

Own billing & IRD

Counter and wholesale invoices that meet IRD requirements, with CBMS sync and sales registers.

Own accounts

Sales and purchases post straight to your ledgers: day book, vouchers, trial balance and P&L.

Connects when you grow

Opening a clinic or lab later? The pharmacy joins the rest of MediMaster on the same data.

See it in action

Inside Pharmacy Management

Fast billing at the counter

Scan or search, bill in seconds and print an IRD-compliant invoice, with returns and credit customers handled.

  • Search by brand, generic salt or barcode
  • Returns, discounts and credit sales
  • IRD-compliant invoices

See expiry coming, weeks ahead

Every batch carries its expiry date, so near-expiry stock is flagged in time to sell, return or write off.

  • Batch-wise FEFO stock
  • 30/60/90-day expiry and breakage lists
  • Low stock reorder alerts

Purchases that match the shelf

Orders, goods received by batch and supplier bills stay linked, so stock and supplier dues are always right.

  • Purchase orders and quotations
  • Goods receipt by batch
  • Supplier ledgers and returns

Screens are illustrations with sample figures.

Who it's for

Built for every kind of pharmacy

Retail pharmacies & medical stores

Fast counter billing, expiry control and reorder alerts for a single shop or a few counters.

Wholesalers & distributors

B2B invoices, challans and customer credit ledgers for bulk supply to pharmacies and institutions.

In-house pharmacies

A hospital or clinic pharmacy run as its own unit, with its own stock, billing and accounts.

Stock cycle

Every item tracked from order to shelf to sale

Batches and expiry dates are kept at every step, so nothing slips past its date unnoticed.

  1. 01

    Order

    Purchase orders to suppliers, with quotations to compare.

  2. 02

    Receive

    Goods received by batch, with expiry dates and purchase bills.

  3. 03

    Sell

    Fast counter billing with returns, discounts and credit customers.

  4. 04

    Watch

    Near-expiry and breakage tracked before they become losses.

  5. 05

    Reorder

    Low stock flagged so the next order goes out on time.

What's included

47 capabilities in one pharmacy system

The complete list for the Pharmacy edition: counter, stock, tax, accounts and staff.

Pharmacy Management & Dispensing

Counter and wholesale billing, batch and expiry control, purchases, stock checks and the narcotics register
12
  • Counter POS & Rapid Medicine Search
    High-speed billing with barcode scanning, brand name, generic salt, and dosage form lookup.
  • Wholesale Pharmacy Invoicing & Institutional Sales
    B2B sales invoices, tax challans, and customer credit ledgers for bulk medicine distribution.
  • Batch-Wise Stock & Strict Expiry Tracking (FIFO/FEFO)
    Enforces first-expiry-first-out dispensing with real-time stock levels across batches and pack sizes.
  • Near-Expiry & Breakage Alert Dashboard
    Color-coded 30/60/90-day expiry notifications, supplier return tracking, and breakage disposal logs.
  • Purchase Bills, Orders, Challans & Quotations
    Complete purchase cycle: Requisition -> Purchase Order -> Goods Receipt (Challan) -> Supplier Purchase Bill.
  • Sales & Purchase Returns with Credit Notes
    Batch-linked item returns, credit note generation, and automatic inventory stock restitution.
  • Narcotics & Scheduled Drug Register
    Government-mandated restricted substance log recording patient UHID, prescribing doctor, and batch.
  • Rack, Shelf & Storage Location Management
    Physical shelf, row, and rack coordinates per medicine for fast prescription picking.
  • Sales Margin & Company-Wise Valuation
    Gross margin reporting, item-wise profitability analysis, and real-time stock valuation reports.
  • Stock Issue & Inter-Departmental Transfers
    Controlled stock issues against approved requisitions with real-time departmental balance updates.
  • Physical Stock Verification & Adjustments
    Periodic stock count auditing, variance reconciliation, and wastage/adjustment entries.
  • Departmental Consumption & Stock In Hand
    Detailed reports on item-wise consumption by ward/unit, fast-moving items, and reorder levels.

Billing, Revenue & IRD Tax Compliance

5
  • Multi-Department Centralized Billing
    Single-point cashier billing for OPD consultations, diagnostic tests, radiology, procedures, and consumables.
  • Real-Time IRD CBMS E-Billing Synchronization
    Direct API sync pushing every invoice and credit note to the Nepal Inland Revenue Department portal.
  • Government Annex-13 Sales & Purchase Registers
    Statutory VAT and sales registers generated in the exact format required for annual tax compliance.
  • Tamper-Proof Materialized View & Audit Trail
    Immutable sales register tracking original timestamps, bill print counts, and CBMS sync status.
  • Advance Deposits, Credit Balances & Refunds
    Patient advance receipts, running credit balance monitoring, corporate credit, and refund vouchers.

Patients, Insurance & SSF

6
  • Patient Registration & Lifetime UHID
    Master patient directory with permanent UHID, demographics, and cross-visit medical records.
  • Swasthya Bima (Health Insurance Board - HIB)
    Bima card verification, entitlement tracking, scheme price packages, and co-pay invoice generation.
  • Social Security Fund (SSF) Booking & Eligibility
    Direct SSF contributor ID validation, patient eligibility verification, and entitlement checks.
  • SSF Item & Service Code Mapping
    Standardized linking between internal hospital services/investigations and official SSF tariff codes.
  • Online SSF Claim Dossier & Submission
    Automated generation of electronic SSF claim dossiers with treatment diagnosis and service breakdown.
  • Insurance Co-Payment & Deductible Tracking
    Splitting eligible coverage from patient co-pay portions with transparent billing receipts.

Financial Accounts & Day Book (Built-In)

7
  • Real-Time Billing-to-Ledger Double Entry
    Every transaction across billing counters, pharmacy, and store automatically creates balanced ledger entries.
  • Daily Day Book & Cash Counter Reconciliation
    Cashier-wise and counter-wise daily collection summaries with cash-in-hand and shift handover logs.
  • Complete Voucher Suite (Journal, Payment, Receipt, Contra)
    Standard double-entry accounting vouchers with support for debit/credit notes and cheque clearance.
  • Sub-Ledgers, Customer & Vendor Accounts
    Detailed statement of accounts, aging reports, vendor balances, and doctor incentive payout ledgers.
  • Hierarchical Chart of Accounts (COA) Tree
    Multi-level customizable chart of accounts accommodating complex hospital financial structures.
  • Instant Trial Balance, Profit & Loss, Balance Sheet
    One-click generation of audited financial statements with deep drill-down directly to source vouchers.
  • Cash Flow Analysis & Fiscal Year Transitions
    Operating, investing, and financing cash flow reporting with seamless Nepali BS fiscal year rollovers.

Executive Finance & Budgetary Control

5
  • Departmental & Facility Budget Creation
    Set fiscal revenue targets and operational expense limits per department and clinical specialty.
  • Budget vs Actual Variance Analysis
    Live dashboard tracking budget utilization, variance percentages, and cost overruns in real time.
  • Cash Flow Forecasting & Working Capital Planning
    Predictive cash flow models based on historical billing velocity and supplier aging profiles.
  • Loan, EMI & Interest Management
    Track bank term loans, equipment financing schedules, monthly EMI payments, and interest calculations.
  • Hospital Financial Ratios & Break-Even Modelling
    Hospital solvency, liquidity, EBITDA margins, and department-level break-even patient volumes.

HR, Payroll & Biometric Attendance (Built-In)

6
  • Staff Directory & Designation Hierarchy
    Centralized employee files, professional licenses, departmental postings, and emergency contacts.
  • Biometric Attendance Hardware Integration
    Direct network integration with fingerprint, facial recognition, and RFID time clocks.
  • Multi-Shift Timetables & Break Rules
    Morning, evening, night, and rotational hospital shifts with configurable grace periods and overtime rules.
  • Leave Application & Multi-Level Approval Workflow
    Employee self-service leave requests with automated departmental manager approval hierarchy.
  • Overtime Calculation & Attendance Deduction Rules
    Automated calculation of late arrivals, early leaves, and approved overtime for monthly payroll.
  • Hospital Holiday & Event Calendar
    Bikram Sambat (BS) and Gregorian (AD) dual calendar with national, festival, and facility holidays.

Security, Audit & System Control

6
  • Granular Role-Based Permissions (User Groups)
    Detailed Add, Edit, View, Delete, and Print security permissions per department and user role.
  • Tamper-Proof Audit Trail & User Activity Logs
    Every transaction, modification, cancellation, and report generation logged with user ID, IP, and timestamp.
  • Built-in PDF Editor & Print Format Designer
    Visual drag-and-drop designer for custom invoice layouts, lab reports, OPD tickets, and discharge sheets.
  • Automated Local & Cloud Database Backups
    Automated recurring SQL database backups with integrity checks and cloud archival support.
  • Automated WhatsApp, SMS & Email Notifications
    Automated communication triggers for bill receipts, lab report readiness, and doctor appointment reminders.
  • Executive Mobile App Access
    Secure mobile dashboard for hospital directors and medical chiefs to view real-time operations anywhere.
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FAQ

Pharmacy Management — common questions

Short answers to what usually comes up before a demo. Call us for anything not covered here.

Does it track batches and expiry?

Every item is tracked by batch and expiry from purchase to sale. Near-expiry and low-stock items are flagged so you can return or reorder in time.

Can we handle both retail and wholesale?

Yes. Counter sales and wholesale billing run side by side, with separate rates, credit customers and returns.

How are purchases entered?

Purchase orders, challans and purchase bills record batch, expiry, MRP and cost. Purchase returns, breakage and expiry write-offs keep stock accurate.

Can it work with a hospital or clinic's prescriptions?

When used inside a hospital or clinic, the pharmacy dispenses against the doctor's prescription and charges go to the patient's bill or are paid at the counter.

Can we bring in our opening stock?

Opening stock with batches and expiry can be imported at setup, and stock adjustments are recorded with a reason for audit.

Are supplier payments and accounts included?

Supplier ledgers, payments and pharmacy statements are part of the system, and sales and purchases post straight into accounts.

Get started

See MediMaster working in your facility

Talk to our sales team for a walkthrough of the modules you need.

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